A model for information dissemination is in place. It outlines a approach/strategy which essentially includes:
- Central dissemination of administrative information via custom functions
- Open, user-based access to authorized data via self-chosen means
- Provision of analytical data for management
All access to data will have to be authorized via custodian office(s).
Under this strategy, it is recognized that
- Information is a University resource
- Administrative offices are the "custodian" of the data/information within their respective areas of responsibilities (e.g. Finance Office for financial data, Admission, Registration and Records Office for student data).
Each custodian will determine the data/information to be captured and stored, ensure correctness, interpret meanings/results, establish accessibility, etc.
Requests for the use (and some times updating and addition) of information will always be scrutinized by the relevant custodian office before action will be taken.
- The responsibility of ISO is to act as the safe keeper of the physical data and in the implementation of agreed policies.
Depending on the nature of the information required, several means of information dissemination are available:
- Predefined sets of data extraction functions
These are information/functions that serve the purpose of general administrative use. It is intended for users who prefer to get the raw data and further manipulate the data themselves to suit their local need, using tools of their own choice (e.g. Excel)
- Pre-defined functions built into applications
- Ad hoc reports and extractions
- A set of (continually developing) business metrics and analytics drawing from a university-wide data warehouse which is derived from central operation data.