Access to the university's administrative systems will normally be authorized for university members only, and for those who have a need to do so.

Access to the administrative systems/services is normally done via the HKUST Administrative Intranet. Where required by security requirements, concerned systems / services are password protected.

Details about access authorization are outlined below.

Administrative Password

Users will have to go through an authentication process to register themselves to use the administrative intranet.

A registration wizard called Register for Admin Password is available to guide users through the process. It can be accessed under the Access & Passwords section on the main page of the Administrative Intranet.

The Account Name of the user will be the same as the Network Account (commonly known as the ITSC E-mail Account) issued by the Information Technology Services Center (ITSC). A separate "Administrative Password", however, will have to be specified.

Because access to the administrative systems could involve sensitive and confidential data and operations, it is strongly advised that users keep this Administrative Password different and different from that of the ITSC network account (which is used for email and other services).

Note that it may be necessary to obtain further authorization from specific custodian administrative office(s) in order to carry out some specific administrative functions on the intranet.

Access to the Administrative Intranet for Staff

Access to administrative systems / services in "My Workplace" and under "Connect to Administrative Systems"

On the Administrative Intranet, administrative applications/services are grouped under the section "My Workplace" and "Connect to Administrative Systems". Access to the administrative intranet does not automatically authorize a person to access or operate the various administrative applications/services. Access to each such application/service (e.g. admission, student records, budget enquiry, purchasing) will have to be requested and authorized separately by the respective custodian offices. Normally, endorsement of the department head is required.

Using the same Account Name / Administrative Password pair, a person can access any one or several applications to which he/she is entitled. The list of authorized applications for each person is automatically registered in the system when authorization is done by the respective custodian office(s).

Access to personal administrative services in "My Personal Corner"

"My Personal Corner" on the Administrative Intranet offers information/services which are of varying degrees of sensitivity, ranging from electronic service request forms to personal administrative data/activities.

Some of the services are available to every faculty/staff who can access the intranet. There are also personal administrative data/activities can only be accessed by the individual himself/herself using his/her administrative password.

Access to the Administrative Intranet for Students

Information / services offered in the student administrative intranet are available to HKUST students. Such information/services are grouped under two security / access levels:

  • General information / services (e.g. Class Schedule / Quota Enquiry) are available to every student who can access the intranet.
  • Secured administrative data / services (e.g. Course enrolment, Manage My HKUST Card) will require the student to login with his/her ITSC Network Account and password.

    All data / activities processed with the login will only relate to and/or affect the records of the holder of the account.