Research Information Systems

The University offers a wide variety of systems for managing research life-cycle from the grants application, proposals and projects approval, and grant management to research output reporting.

Grant Management System (launch in 2017)

The Grant Management System is designed for the use of the Research Office (RO) to support all activities related to grant management:

  • Administer research proposals and projects include HKUST and Mainland;
  • Maintaining local/overseas/mainland sponsors and programmes;
  • Manage proposals from initial application, shortlisted, interview and approval to awarded projects;
  • Handling projects life-cycle from new awarded projects to project completion, involves project creation, maintain PM / PI / Co-I list, fund breakdown, deliverables, billing schedule, project documents and internal workflow approval;
  • Handling ITC projects and ITF internship;
  • Notify Principle investigators (PI) on awarded / declined projects, project deliverables due dates, project updates and project balance;
  • Integration with Financial Management System, notify FO team on project creation and project updates.
  • Providing wide-range proposal, project reports and management reports;

Research Output System (launch in 2017)

The Research Output System is designed for the use of Office of the Vice President for Research Graduate Studies to support all activities related to HKUST Researchers (Faculty and Students) research outputs:

  • Supporting Publications Reporting, include Journal, Conference Paper, Book / Book Chapter and Others;
  • Supporting Awards and Prizes, Presentations and Talks reporting;
  • Supporting Research Office in preparing research output reports for government;
  • Providing published publications data to Library Scholarly publications database (SPD);
  • Responsive web design.

Faculty Online Reporting System (launch in 2017)

The system is designed for the use of Office of the Executive Vice-President to support faculty merit review related activities :

  • The design principle of FORS: Data (in read-only mode) retrieve from disparate trusted data sources to ensure single-source of truth and reduce repetitive data entry;
  • System integration with HRMS, SIS and FMS systems and 6 other HKUST systems;
  • Responsive web design.